|
|
Help for Using Absolute AccountingAbsolute
Advantage is the leading FileMaker® Pro developer in the
Los Angeles area |
|
Before an entry can occur an AP Batch must be either created or selected. To do this go to AP Entry (Main Menu/AP Entry [Accounts Payable Section]). This takes you to a list of open AP batches. There will always be at least one batch in this window (the default batch name is “New”) You can use the “New” batch, change it’s name, or create another batch. While each batch must have a name, the name has no profound significance. When transactions are posted the Batch Name, Posting Date, and Posting Time are all attached to the transactions. The first four batch transactions appear in a scrollable window below the batch name. Clicking on the Hot Button next to the batch name will create a NEW transaction for the selected batch. Clicking on the hot button next to an individual Invoice will take you directly to that Invoice. Clicking on the “Trash” icon will delete the batch (with a warning). Once a batch is deleted, all of it’s transactions are also deleted. (Programmer’s note: use of a programming password can retrieve deleted and posted transactions.) NOTE: If you see batch transactions with “Click for Lookup” as the vendor name it usually means that a user quit out of the file, or navigated incorrectly. Entering a batch (clicking on the “Hot Button” next to the Batch Name) and exiting the batch will usually delete these transactions. Required
Fields for AP Invoice: Click on gray “Account” label for an account lookup list, or use one of the default accounts assigned to that vendor. Choosing the vendor. In the vendor entry field type enough of the vendors name to identify it and press tab. If a match is made in the vendor file it will appear to the right. If the wrong vendor appears on the right, type some more of the name and press tab again. (This is similar to other program’s “Type Ahead” feature). Use “Click for Lookup” to choose a vendor from a list. To be available for an AP invoice the contact MUST have the “Vendor” box checked in contact entry. To get a list of vendors, click on the Hot Button to the left of the Vendor’s Name. The list will include all the Vendors whose names start with the FIRST letter in the vendor entry field. Click on the gray “M” to the right to go to the Vendor Maintenance screen. The RED TEXT to the right of the Batch Name will indicate missing data. If it says “OK” the Invoice is properly entered.
Privacy Policy: Absolute Advantage maintains a strict "No-Spam" policy. We do not sell, rent, or otherwise give your e-mail address, name or any other information to any third-party, without your consent. For more information, please see our Privacy Policy. |
Questions?
Email
us!
