Help for Using Absolute Accounting Absolute Advantage is the leading FileMaker® Pro developer in the Los Angeles area Written entirely in FileMaker Pro, Absolute Accounting is a high-volume, multi-user accounting system.

Back to Help Main Menu Email Help Request Absolute Advantage Home Absolute Accounting Enter an AR Document Before an entry can occur, an AR Batch must be either created or selected. To do this go to AR Entry (Main Menu/AR Entry [Accounts Receivable Section]). This takes you to a list of open AR batches. There will always be at least one batch in this window (the default batch name is “New”) You can use the “New” batch, change it’s name, or create a new batch. While each batch must have a name, the name has no profound significance. When transactions are posted the Batch Name, Posting Date, and Posting Time are all attached to the transactions. The first four batch transactions appear in a scrollable window below the batch name. Clicking on the Hot Button next to the batch name will create a NEW transaction for the selected batch. Clicking on the hot button next to an individual Invoice will take you directly to that Invoice. Clicking on the “Trash” icon will delete the batch (with a warning). Once a batch is deleted all of it’s transactions are also deleted. (Programmer’s note: use of a programming password can retrieve deleted and posted transactions.) NOTE: If you see batch transactions with “Click for Lookup” as the vendor name it usually means that a user quit out of the file, or navigated incorrectly. Entering a batch (clicking on the “Hot Button” next to the Batch Name) and exiting the batch will usually delete these transactions. Required Fields for AP Invoice: Vendor Name Invoice Date Document Amount Amount (in Portal) Account (In Portal)- Click on gray “Account” label for an account lookup list, or choose one of the default AR accounts. Choosing the Customer. In the customer entry field type enough of the customer’s name to identify it and press tab. If a match is made in the customer file it will appear to the right. If the wrong customer appears on the right, type some more of the name and press tab again. (This is similar to other program’s “Type Ahead” process). Use “Click for Lookup” to choose a customer from the list. To be available for an AP Invoice the contact MUST have the “Customer” box checked in the contact entry screen. To get a list of customers, click on the Hot Button to the left of the Customer Name. The list will include all the customers whose names start with the FIRST letter in the customer entry field. Click on the gray “M” to the right to go to the Customer Maintenance screen. The RED TEXT to the right of the Batch Name will indicate missing data. If it says “OK” the Document is properly entered. Checks and credits can also be entered here. Privacy Policy: Absolute Advantage maintains a strict "No-Spam" policy. We do not sell, rent, or otherwise give your e-mail address, name or any other information to any third-party, without your consent. For more information, please see our Privacy Policy.

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Absolute Advantage, Inc., est. 1987. Last web update Feb., 2004
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